Administrative Assistant

Company: Dougherty County School Systems
Location: Albany
Posted on: May 3, 2021

Job Description:

Administrative Assistant Apply Online

POSITION ANNOUNCEMENT

April 15, 2021

POSITION: Administrative Assistant

LOCATION: Albany High Complex

JOB SUMMARY:

The Administrative Assistant will perform specialized clerical duties involving the receipt, processing and distribution of incoming and outgoing transcripts, and oversee the online application functions. The Administrative Assistant will assist with student record retention and testing. The Administrative Assistant will also provide assistance and information to students, faculty, staff and the public.

QUALIFICATIONS:

• Two years of college or equivalent job related experience. Experience may substitute for educational requirements on a year for year basis;
• Knowledge of state and federal laws pertaining to student education records, to include the Family Education Rights Privacy Act (FERPA);
• Five or more years of high level of clerical, technical and public relations experience;
• Experience in Microsoft Office Suite products and Google Suite products;
• Experience in Infinite Campus, DoceScan, Microfilm and Laserfiche preferred;
• Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

SKILLS AND ABILITIES:

• Excellent organizational skills;
• Ability to communicate effectively with colleagues, parents and the general public;
• Ability to work independently and/or isolated environment;
• Exercise sound judgment in correction errors and/or omissions;
• Ability to work with a high degree of accuracy.

PERFORMANCE RESPONSIBILITIES:

• Attend workshops and conferences to remain well informed of federal and state guidelines;
• Serve as first point of contact for customers requesting student records via the telephone, personal office visit, fax or mail;
• Ensure compliance with the Family Education Privacy Act (FERPA);
• Work with sensitive and/or confidential student education records and address unique and common concerns;
• Manage and update Transcript Services e-mail and web page;
• Interact effectively with administrators, teachers, staff members, students, parents, third parties and the general public using tactful and helpful customer service;
• Research and respond to requests made by current or previous students, parents, colleges, employers and authorized agencies for the purpose of validating transcripts and other student information;
• Process student transcripts and graduation verifications;
• Assist Director with testing as directed;
• Assist Student Records Specialist as directed;
• Maintain confidentiality of student records;
• Performs other such duties needed or assigned by supervisor.

REPORTS TO: Director of Assessment and Accountability

SALARY RANGE: Competitive salary and excellent benefits package in accordance with the DCSS Compensation Guide.

APPLICATION DEADLINE: Review of applicants will begin on April 29, 2021 and will continue until the position is filled.

INTERESTED APPLICANTS SHOULD APPLY ONLINE.

THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN OR DISABILITY

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

Dougherty County School System uses the Applitrack system from Frontline to manage employment applications online.

About Us

The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (14 elementary, 4 middle and 3 high schools), five learning centers and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interests include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note

This document provides descriptive information about the above The Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Keywords: Dougherty County School Systems, Albany , Administrative Assistant, Other , Albany, Georgia