Student Records Specialist

Company: Dougherty County School Systems
Location: Albany
Posted on: May 3, 2021

Job Description:

Student Records Specialist Apply Online

POSITION ANNOUNCEMENT

April 15, 2021

POSITION: Student Records Specialist

LOCATION: Albany High Complex

JOB SUMMARY:

The Student Records Specialist will be responsible for the accuracy, security, maintenance, confidentiality and integrity of physical and electronic records. The Student Records Specialist will frequently interact with staff, students and external parties regarding student record content. In addition, the Student Records Specialist is responsible for observing and monitoring campus compliance.

QUALIFICATIONS:

* Two years of college or technical diploma in Business and Office Technology or related field. Experience may substitute for education requirements on a year for year basis; * Knowledge of inventory and data management procedures; * Knowledge of Records Management software including database management, system upgrade and implementation; * Knowledge of state and federal laws pertaining to student education records, retention schedules and the Family Education Rights Privacy Act (FERPA); * Experience in Microsoft Office Suite products and Google Suite products; * Experience in Infinite Campus, DoceScan, Microfilm and Laserfiche preferred; * Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

SKILLS AND ABILITIES:

* Excellent organizational skills; * Ability to communicate effectively with colleagues, parents, and the general public; * Ability to work independently and/or in an isolated environment; * Exercise sound judgement in correction errors and/or omissions; * Ability to work with a high degree of accuracy.

PERFORMANCE RESPONSIBILITIES:

* Attend records management workshops and conferences to remain well informed of federal and state guidelines and regulations; * Provide correct retention schedule for purging and maintaining education records as outlined in the established retention schedule; * Provide support and assistance regarding procedures, rules, laws, and regulations regarding the maintenance, utilization, retention, preservation, storage, and disposition of records; * Ensure compliance with the Family Education Rights Privacy Act (FERPA); * Implement and maintain a scanning program for the retention of student records, to include indexing; * Collaborate with the technology department to implement a records recovery plan for student records; * Manage and update Student Records e-mail and list of school record designees; * Train school personnel on the proper retention of student records and the student record retention schedule; * Train school personnel on the proper procedure for the transfer and relocation of student records; * Coordinate the movement, storage, retrieval and security of student education records from all school locations; * Maintain confidentiality of student records; * Performs other such duties needed or assigned by supervisor.

REPORTS TO: Director of Assessment and Accountability

SALARY RANGE: Competitive salary and excellent benefits package in accordance with the DCSS Compensation Guide.

APPLICATION DEADLINE: Review of applicants will begin on April 29, 2021 and will continue until the position is filled.

INTERESTED APPLICANTS SHOULD APPLY ONLINE.

THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN OR DISABILITY

The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.

Dougherty County School System uses the Applitrack system from Frontline to manage employment applications online.

About Us

The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (14 elementary, 4 middle and 3 high schools), five learning centers and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interests include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note

This document provides descriptive information about the above The Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Keywords: Dougherty County School Systems, Albany , Student Records Specialist, Other , Albany, Georgia