Stormwater Administrative Assistant
Company: City of Albany and Dougherty County, GA
Posted on: June 9, 2021
The purpose of this classification is to supervise and perform
specialized administrative, secretarial, and clerical work in
support of assigned department.
Supervises, directs, and evaluates assigned staff, processing
employee concerns and problems, directing work, counseling,
disciplining, and completing employee performance appraisals.
Assists in supervising operations of assigned department or
division which may include overseeing utilities, telephone, and fax
services, janitorial services, and ordering/maintaining adequate
Prepares a variety of documents which may include correspondence,
memorandum, reports, certificates, warrants, purchase requisitions,
court orders, travel requisitions, questionnaires, confirmations,
permits, forms, notices or other documentation; forwards to
appropriate individual/department; may issue notices or summons as
Receives of a variety of documents; reviews, stamps, verifies
accuracy, processes, and notifies appropriate individual or
department; ensures appropriate transfer of cases, trades,
purchases, sales, or files.
Verifies cases for payment; may receive and establish eligible or
Enters a variety of computerized data, maintains files and computer
Serves as point of contact or public relations coordinator for the
department; attends and/or conducts a variety of meetings including
management team meetings as required; may serve on special
committees; may attend court sessions.
Answers telephones and responds to questions/complaints, takes
messages, and/or refers to appropriate personnel, department, or
Explains complex program rules to staff and clients; may interview
and counsel prospective clients.
Researches and obtains various documents as needed to answer
inquiries, resolve problems, or advise as appropriate.
Maintains knowledge of changes in state laws; makes recommendations
regarding polices and procedures.
May assist with developing department budget; may estimate and
project revenues and expenditures; monitors expenditures under
current budget; may assist with annual report preparation; assists
auditors with accounting functions as needed; may audit a variety
of account calculations; may calculate benefits.
May perform various financial duties; may prepare payroll for the
department; may prepare and/or distribute tax forms; may receive
monthly insurance premium payments and advise payroll clerk of
appropriate actions; may assist in negotiations as needed; may bill
and/or receive a variety of fees, claim checks, premiums, or
Prepares a variety of schedules pertaining to travel, grant
receipts, annual inventory, and/or meetings; maintains daily,
weekly, and/or monthly department calendar.
Maintains assigned inventories; prepares, reviews and processes
purchasing documents; prepares purchase orders for needed
materials, equipment and supplies; receives and distributes
incoming supply shipments; receives and reviews invoices ensuring
accuracy; forwards invoices for payment; directs proper maintenance
of office equipment.
Receives, routes, and distributes mail; prepares and distributes
mailings; receives various forms, reports, invoices, and related
documentation; reviews, processes, files, and/or transmits as
appropriate; receives, transmits, and distributes facsimile
transmissions; logs and retrieves voice mail messages.
Operates a personal computer to enter, retrieve, review or modify
data, utilizing JD Edwards, Pay clock Pro, AS 400, Assure ID,
Outlook, Tracker, Microsoft Word, Microsoft Publisher, Excel, word
processing, spreadsheet, database presentation, Internet, e-mail,
or other software; and operates general office or other equipment
as necessary to complete essential functions
May transcribe proceedings or meetings as directed.
Attends classes or seminars as needed; performs other related
duties as required.
Associate's degree with course work emphasis in business
education, personal computing, general office, or related field
preferred; additionally, three (3) years previous experience and/or
training that includes accounting, secretarial, administrative,
clerical, general office, and computer skills; or any equivalent
combination of education, training, and experience which provides
the requisite knowledge, skills, and abilities for this job. Must
be able to type at least 30 wpm.
Core Competencies & ADA Compliance
Data Utilization: Requires the ability to review, classify,
categorize, prioritize, and/or analyze data and/or information.
Includes exercising discretion in determining data classification,
and in referencing such analysis to established standards for the
purpose of recognizing actual or probable interactive effects and
Human Interaction: Requires the ability to apply principles of
persuasion and/or influence over others in a supervisory
Equipment, Machinery, Tools, and Materials Utilization: Requires
the ability to operate, maneuver and/or control the actions of
equipment, machinery, tools, and/or materials used in performing
Verbal Aptitude: Requires the ability to utilize a wide variety of
reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition,
subtraction, multiplication, and division; the ability to calculate
decimals and percentages; the ability to utilize principles of
fractions; and the ability to interpret graphs.
Functional Reasoning: Requires ability to apply principles of
rational systems; to interpret instructions furnished in written,
oral, diagrammatic, or schedule form; and to exercise independent
judgment to adopt or modify methods and standards to meet
variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise the
judgment, decisiveness and creativity required in situations
involving evaluation of information against measurable or
Physical Ability: Tasks involve the ability to exert light physical
effort in sedentary to light work, but which may involve some
lifting, carrying, pushing and/or pulling of objects and materials
of light weight (5-10 pounds). Tasks may involve extended periods
of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive
and discriminate sounds. Some tasks require visual perception and
discrimination. Some tasks require oral communications ability.
Environmental Factors: Essential tasks are regularly performed
without exposure to adverse environmental conditions.
The City of Albany, Georgia is an Equal Opportunity Employer. In
compliance with the Americans with Disabilities Act, the City of
Albany, Georgia will provide reasonable accommodations to qualified
individuals with disabilities and encourages both prospective and
current employees to discuss potential accommodations with the
Employer Paid: Vacation Pay, Sick Pay, Holiday Pay, Medical
Insurance, Dental Insurance, Life Insurance, Defined Benefit
Optional:Vision Insurance, Short Term Disability Insurance, Long
Term Disability Insurance, 457(b) Plan
Whole Life Insurance, Critical illness Insurance, Discounted
Keywords: City of Albany and Dougherty County, GA, Albany , Stormwater Administrative Assistant, Other , Albany, Georgia
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