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Procurement Specialist

Company: Dougherty County School Systems
Location: Albany
Posted on: June 8, 2019

Job Description:

POSITION: Procurement SpecialistLOCATION: Logistical ServicesJOB SUMMARY:The Dougherty County School System is seeking a Procurement Specialist to work in the Logistical Services Department. This individual will assess requisitions, manage contracts, and solicit quotations to ensure the district receives the best value. This individual will also be responsible for placing inventory orders, tracking orders and resolving non-conformance issues and price disputes..QUALIFICATIONS:* Associate degree in Business Administration or related field preferred.* Two years or more of purchasing experience preferred.* Excellent math skills.* Ability to proficiently multi-task.* Working knowledge of Microsoft Access, Excel, Outlook, Word, and Google Drive.* Mature individual with initiative, good telephone and communications skills.* Excellent organizational and customer service skills.* Excellent written and verbal communication skills.* Ability to establish and maintain effective working relationships with DCSS staff and vendors.* Knowledge of purchasing methods and of the techniques of specification writing.* Such alternatives to the above qualifications as the Board may find appropriate.PERFORMANCE RESPONSIBILITIES:* Receive, examines, and processes purchase requisitions.* Prepare bid specifications and other necessary documents related to the purchase of supplies, materials, and equipment.* Prepare requisitions for state contract items or locates source of supply, and places orders with appropriate vendor.* Compare costs and evaluates quality and suitability of supplies, materials and equipment.* Create purchase orders from requisitions.* Assist new vendors with applications and maintains vendor records.* Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.* Data entry and filing paperwork.* Obtain price quotes from multiple suppliers.* Prepare purchase orders or bid requests.* Responsible for the posting and updating of bid information and related documents on DCSS website and Georgia Procurement Registry.* Issue purchase orders to suppliers and confirm delivery date, quantity ordered and the correct price.* Maintain procurement records such as items or services purchased, costs, delivery, product quality or performance and inventories.* Order goods such as office and custodial supplies on a continuing basis in order to maintain certain inventory levels.* Coordinate delivery time of supplies.* Enter data concerning inventory and order amounts into computer database.* Ensure inventory is maintained in accordance to school policies.* Keep records and create reports regarding supply costs.* Administer annual vendor performance evaluation.* Perform other tasks as assigned by the director.REPORTS TO: Logistical DirectorSALARY RANGE: 12mths. Salary in accordance to the DCSS compensation guide.APPLICATION DEADLINE: Review of applicants will begin on June 11, 2019 and will continue until the position is filled.INTERESTED APPLICANTS SHOULD APPLY ONLINE.THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN OR DISABILITYThe System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations.Dougherty County School System uses the ApplicantTracking system from Aspex Solutions to manage employment applications online.About UsThe Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (14 elementary, 4 middle and 3 high schools), five learning centers and the Commodore Conyers College & Career Academy. All schools are accredited by the Southern Association of Colleges and Schools (SACS) and the Georgia Accrediting Commission (GAC). The DCSS offers a competitive salary and benefits package.Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interests include the Albany Museum of Art, the Flint RiverQuarium; the Albany Civil Rights Institute; the Parks at Chehaw; Radium Springs Gardens; and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.Important NoteThis document provides descriptive information about the above The Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Keywords: Dougherty County School Systems, Albany , Procurement Specialist, Other , Albany, Georgia

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